Seeking Marketing Assistant (VA) for Web Design Agency 

  • Position type Part-time contract starting at 5-10hrs per week and would grow to 20-30hrs over time.
  • More than 6 months Project Length
  • $$Intermediate level I am looking for a mix of experience and value
  • $22.00-$25.00 Hourly
  • Project Type: Ongoing project

We are looking for a Marketing Assistant that’s Canadian, a team player with strong communication skills to help with creative and marketing tasks and to oversee projects to ensure they are moving along and help streamline systems.

You’ll work closely, and learn, from the founder who is a marketing expert, and be given the tools and support you need. For the right candidate, this position offers lots of growth opportunities based on your talents & interests.

This is a virtual position where you’ll be working with a distributed team. The time investment will be 5-10 hours per week for the first 2 months. As we gain more momentum, your hours would increase to 20hrs/week and perhaps more overtime. You must have a distraction-free workspace. The hours can be flexible, but you must be reliable, and available during Pacific Standard time for chats or meetings.

About You…

Have experience working as a virtual assistant directly and would be thrilled to be part of a cutting edge boutique branding & web agency where we create incredible WordPress websites for our clients that help them grow and gain more traction.

You have experience working with WordPress and doing light tech tasks, doing creative or marketing tasks and/or working in an agency style business.

You are a master implementor. You are efficient with your time and thrive on getting work done quickly so you can see progress.

Have excellent English written and verbal communication skills and feel very comfortable responding to client emails,  doing some light website copy editing and proof reading.

You are comfortable taking the lead on a project, are a proactive implementer who can take on a project and make it happen.

You have a knack for tech tools and apps and can pick things up very quickly. You have experience working WordPress, PM apps like ClickUp (our app of choice), Asana, Trello, etc.

You’ve managed inboxes, can sort, filter and delegate emails to the right people.

Experienced doing customer support to answer questions or handle new work request and delegate these to the right team member.

Comfortable overseeing projects and following up with vendors and team members to ensure projects are running smoothly, and on time.

Love a fast paced environment and learning new skills.

You are incredibly detail oriented, resourceful and think quick on your feet. You are a natural systems thinker, you see opportunities to improve existing systems and methods of operation. You love organizing things, to the point this is pure fun for you. Designing systems, creating plans and managing schedules is totally in your zone of genius.

A big plus if you have a natural eye for design (you have a good sense of style and can tell a great website from a bad looking one) and even some experience using design tools such as Canva, Photoshop or choosing stock photography for projects.

Are looking to grow with a company and not become a full fledged entrepreneur running your own VA agency (we love entrepreneurship— but it’s not a match given we want this role to grow over time). If you are managing a few clients as a personal VA, that’s fine of course, but want someone who is willing to increase hours, be on retainer and even join the team officially.

Why You’d Enjoy Working With Us…

You’ll be an integral part of an innovative business, where you can do interesting work, and develop valuable skills being mentored by a marketing expert.

Fun energy. Flexible work. We believe having flexible work hours that provides quality of life which is very important. It’s not about amount of hours you put in, but the quality of work and outcomes you create.

Growth opportunities. We want this role to grow to take on more responsibility over time so the CEO can step back into creator and visionary role.

Develop your skills and responsibilities around your interests and talents. We want you doing work that inspires and challenges you, so you have a strong sense of contribution, fulfilment and joy. We encourage coaching, training and growth.

You would be part of work that’s impacting people’s lives – our clients are helping people lead better lives. So our work directly contributes to their success to impact others. We believe we all have a special talent to contribute to the world, and our work purpose is to help entrepreneurs succeed so they can make positive change, as well as their clients, so all tides rise as they say.

Our goal is to do great work that inspires and provides a lifestyle that is rich in health, time, and human connection for all involved on our team.

How to Apply

Email your application to

Please answer the following questions when submitting a proposal:

  1. What is your location/time zone, hourly rate and availability per week and can that scale, to how much? (Answer in red bolded text in serif font)
  2. What recent experience(s) you’ve had that you can apply to this job?
  3. How do you keep yourself organized and what organizational tool you rely on most? (Answer this in blue text in sans serif font)
  4. Explain why you think you’re a great fit for this role, what about this job post is most appealing to you, and what you want to learn next to develop your skills further, and who is your favourite thought leader and why? (Answer this in green text in italic)
  5. BONUS If you have taken the Kolbe A Index, or Strengths Finder 2.0 please include your four-digit Kolbe MO.
  6. Add a link to your LinkedIn profile if you have one. (make it hypertext)

Melanie Richards

Melanie Richards

Hi I'm Melanie Richards, a brand strategist and web designer. I help thought leaders, coaches & consultants level-up their online presence so it reflects their true value and generates more consistent, qualified leads. Need help with your online presence? Book a call to chat!

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